What payment terms should I offer a buyer I have not dealt with before?

Something that splits the risk. A deposit with the balance against shipping documents is the common first-order structure; a documentary letter of credit suits larger values, provided you check that every document it calls for is one you can actually produce within the dates it sets. Documents against payment gives more protection than documents against acceptance. Reserve open account terms for buyers with a payment history, and where you do want to extend credit to a new buyer, credit insurance is usually cheaper than the discount you would give for cash in advance.

What documents will the importer need from me?

A commercial invoice, a packing list and the transport document are the routine core. Beyond that it depends on the destination market and can include a certificate of origin or a preferential origin declaration under a trade agreement, an inspection or analysis certificate, a sanitary or phytosanitary certificate, a fumigation certificate, a conformity or test report, or an import licence the buyer obtains themselves. Ask the buyer to list what they need, confirm which of those you can issue, and make sure the description, value, consignee and marks agree across every document.

The quantity asked for is far above or below what I can supply. Should I still reply?

Yes, and say so plainly. If it is below your minimum, state your minimum and offer the nearest quantity you can serve, with the reason, since a buyer testing the market often has a larger requirement behind the first one. If it is far above your capacity, offer a part of it against a stated delivery schedule rather than declining or overcommitting. Both replies are normal commercial answers. Silence and a quiet overcommitment are the two responses that cost you the relationship.

Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

Does my HS code have to match the buyer's?

They frequently differ, and it is the buyer's import classification that sets the duty. The first six digits are harmonised internationally, but each country adds its own further digits, and the same goods can legitimately sit under different national subheadings. Confirm the code the buyer intends to use before shipment, because a mismatch between your export declaration and their import entry causes delays and can trigger a query on value. Where the classification is open to argument, the buyer can apply for a binding or advance ruling in their own country.

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List of Construction Buyers and Importers in United States - Buy Leads Directory

Browse Construction & Real Estate buying requirements posted by importers from United States and send your quotation free of charge.

United States accounts for 131 active Construction buying requirements on Global Trade Plaza, concentrated in Cement, Other Type Of Woods and Spray Paint. Open a requirement to see the quantity and specification, then send your quote.

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Interior and Exterior Wall Paint

Buyer seeks emulsion and satin wall paint for interior and exterior use, packed in 20 L (5 gallon) buckets. Quantity is one 20-foot container, HS code.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-10-27

Walnut and Red Oak Wood Logs

Quotations sought for 100 twenty-foot containers of walnut and red oak logs, 50 containers of each. Clear 2-3-4 side sawlogs and clear 0/1 side floori.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-10-23

ENplus A1 Wood Pellets

ENplus A1 wood pellets needed for a one-year supply, 10,000 to 30,000 metric tons, CIF or FOB, destination United States. Payment terms to be discusse.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-10-22

Limestone

Size: 10mm Packaging Terms : Customized

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-26

High Calcium Limestone

2in*4in Clean And 3.5in Clean Origin: Close To The United States

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-26

Perfume Glass Bottles

50ml And 100ml Catalog Required Qty: 100 Units As Trial; Then 10,000 Units

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-23

Bicycle pump, bike pump

I'm interested in your pump products

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-03-12

Hand rotary oil pump/ barrel pump

I'm interested in your pump products

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-03-12

K2 Spice k2 spray k2 sheets k2 liquid k2 powder

If you are searching for the cheapest shop in the USA to order mind trip bulk alcohol, you are at the right place because we have a list of quality K2.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-02-26