Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

Does my HS code have to match the buyer's?

They frequently differ, and it is the buyer's import classification that sets the duty. The first six digits are harmonised internationally, but each country adds its own further digits, and the same goods can legitimately sit under different national subheadings. Confirm the code the buyer intends to use before shipment, because a mismatch between your export declaration and their import entry causes delays and can trigger a query on value. Where the classification is open to argument, the buyer can apply for a binding or advance ruling in their own country.

Should I send free samples?

Send a sample when there is a specific requirement behind it and the buyer has given you enough commercial detail to price against. Charging for the sample and the courier, and offering to credit that cost against a first order, filters out sample collectors without insulting a serious buyer. Distinguish a stock sample, which shows what you normally make, from a pre-production sample made to the buyer's specification, which is the one worth formally approving. Keep a sealed, dated counter-sample so there is a physical reference if the shipment is later disputed.

A buyer wants exclusivity or a distributorship. How should I handle it?

Treat exclusivity as something bought with volume, not granted with hope. If you agree to it, tie it to a minimum annual purchase, a defined territory, a fixed term, and an automatic reversion to non-exclusive if the volume is missed, and put it in writing before the first order rather than after. Be careful with requests for exclusivity before any trading history, and be careful about registering trademarks or product approvals in the distributor's name rather than your own, because that is difficult and expensive to unwind if the relationship ends.

What should a first reply to a buying requirement contain?

Answer the buyer's stated quantity, specification and delivery point directly, then give price and currency, the Incoterm with the named port or place, minimum order quantity, packing and units per carton, lead time measured from a stated event, payment terms and how long the offer is valid. Add a short numbered list of anything the requirement left blank that you need in order to firm the price. Do not lead with a company introduction and a catalogue; buyers comparing several suppliers read the numbers first.

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List of Apparel Buyers and Importers in Vietnam - Buy Leads Directory

Browse Apparel & Fashion Accessories buying requirements posted by importers from Vietnam and send your quotation free of charge.

Vietnam accounts for 45 active Apparel buying requirements on Global Trade Plaza, concentrated in Jute Bags, Cotton Yarn and Cotton Bags. Open a requirement to see the quantity and specification, then send your quote.

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Plastic Bottle Caps And Lids

Size: All Different Sizes

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-23

Fabrics

Type;: Tweed Fabric Different Colors For Making Coat, Suit

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-06

Belts

Use : Material : Leather For Men Style : All Latest And Trending All Sizes And Designs Packaging : Boxes For Wallets And Bulk For Belts Qty : MOQ 100.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-29

Yarn Like Fancy Yarn

Fancy Yarn -Charmkey Colored Natural Environmentally Friendly Paper Raffia Yarn for Crochet Fabric Bag Summer Beach Hat DIY Material Cheap Qty: 1x20' .....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-25

Organic Essential Oil

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-09

Organic Essential Oil

Type -Lemongrass, Peppermint, Eucalyptus, Lavender, Sandalwood, Bergamot, Rose, Chamomile, Ylang-Ylang, Tea Tree, Jasmine IMP NOTE - WITH CERTIFICATIO.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-09

Tresemme Conditioner / Shampoo 900 Ml

Dear Supplier, We are interested in importing Tresemmé Shampoo and Conditioner 900ml. Please quote your best FOB price for a full 20ft container. Kind.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2025-11-04