Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

Does my HS code have to match the buyer's?

They frequently differ, and it is the buyer's import classification that sets the duty. The first six digits are harmonised internationally, but each country adds its own further digits, and the same goods can legitimately sit under different national subheadings. Confirm the code the buyer intends to use before shipment, because a mismatch between your export declaration and their import entry causes delays and can trigger a query on value. Where the classification is open to argument, the buyer can apply for a binding or advance ruling in their own country.

Should I send free samples?

Send a sample when there is a specific requirement behind it and the buyer has given you enough commercial detail to price against. Charging for the sample and the courier, and offering to credit that cost against a first order, filters out sample collectors without insulting a serious buyer. Distinguish a stock sample, which shows what you normally make, from a pre-production sample made to the buyer's specification, which is the one worth formally approving. Keep a sealed, dated counter-sample so there is a physical reference if the shipment is later disputed.

A buyer wants exclusivity or a distributorship. How should I handle it?

Treat exclusivity as something bought with volume, not granted with hope. If you agree to it, tie it to a minimum annual purchase, a defined territory, a fixed term, and an automatic reversion to non-exclusive if the volume is missed, and put it in writing before the first order rather than after. Be careful with requests for exclusivity before any trading history, and be careful about registering trademarks or product approvals in the distributor's name rather than your own, because that is difficult and expensive to unwind if the relationship ends.

What should a first reply to a buying requirement contain?

Answer the buyer's stated quantity, specification and delivery point directly, then give price and currency, the Incoterm with the named port or place, minimum order quantity, packing and units per carton, lead time measured from a stated event, payment terms and how long the offer is valid. Add a short numbered list of anything the requirement left blank that you need in order to firm the price. Do not lead with a company introduction and a catalogue; buyers comparing several suppliers read the numbers first.

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List of General Merchandise Buyers and Importers in New Zealand - Buy Leads Directory

Browse General Merchandise buying requirements posted by importers from New Zealand and send your quotation free of charge.

This page lists 36 General Merchandise buyers and importers in New Zealand who have posted what they want to source. Most of the activity sits in Wood Charcoal, Decorative Lights & Lamps and Plastic Raw Materials.

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Heavy Truck Spare Parts

Not:- Gr113 Oil Seal Nuts/bolt/ Washer Of Steel :- Wn308 Qty: LCL and FCL Packaging Terms : Standard

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-10-30

Turbos

Such as Single-Turbo. Twin-Turbo. Twin-Scroll Turbo. Variable Geometry Turbo Brand Any Worldwide suppliers Packaging: Standard

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-10-30

Condoms

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-06-05

Incense Sticks

Size : 8 -12 inches , various fragrances Quantity 100 boxes to test the market 24 packets / Box 12 pcs/ packet

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-11

Hoi An Silk Lantern Wall Hanging

Hello, I am interested in purchasing 60 silk lanterns for workshops in New Zealand and would like to request a detailed quotation. Order details: •.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-06