What should a first reply to a buying requirement contain?

Answer the buyer's stated quantity, specification and delivery point directly, then give price and currency, the Incoterm with the named port or place, minimum order quantity, packing and units per carton, lead time measured from a stated event, payment terms and how long the offer is valid. Add a short numbered list of anything the requirement left blank that you need in order to firm the price. Do not lead with a company introduction and a catalogue; buyers comparing several suppliers read the numbers first.

The buyer has not stated an Incoterm. What should I quote?

Quote FOB at the port you normally ship from, and offer CFR or CIF to their nearest main port as an alternative in the same message. FOB is the cleanest basis for a buyer comparing suppliers, and offering the freight-inclusive alternative shows you can handle the shipment if they would rather you did. Always name the port or place after the term. Be cautious about volunteering DAP or DDP to a new buyer, since those put freight risk, and with DDP import duty and clearance, on you in a country whose rules you may not know.

How do I tell whether a buying requirement is real?

Look for a specific specification rather than a bare category name, a quantity that is realistic for the product, a named delivery place, a stated timeframe, and a company you can find in an independent register. Then ask two or three precise questions and see what comes back. Real buyers answer a numbered list. Requests that are only for your lowest price with no volume, or for free samples before any commercial detail, are usually not worth a full quotation, though they can still be worth a short standard reply.

What payment terms should I offer a buyer I have not dealt with before?

Something that splits the risk. A deposit with the balance against shipping documents is the common first-order structure; a documentary letter of credit suits larger values, provided you check that every document it calls for is one you can actually produce within the dates it sets. Documents against payment gives more protection than documents against acceptance. Reserve open account terms for buyers with a payment history, and where you do want to extend credit to a new buyer, credit insurance is usually cheaper than the discount you would give for cash in advance.

What documents will the importer need from me?

A commercial invoice, a packing list and the transport document are the routine core. Beyond that it depends on the destination market and can include a certificate of origin or a preferential origin declaration under a trade agreement, an inspection or analysis certificate, a sanitary or phytosanitary certificate, a fumigation certificate, a conformity or test report, or an import licence the buyer obtains themselves. Ask the buyer to list what they need, confirm which of those you can issue, and make sure the description, value, consignee and marks agree across every document.

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List of Crude Oil Buyers in China - Buy Leads Directory

Browse Crude Oil buying requirements posted by importers from China and send your quotation free of charge.

Buyers in China have posted 17 Crude Oil requirements here, each naming the Crude Oil quantity the importer wants. Read each Crude Oil specification before pricing it, because China requirements vary widely in grade and volume.

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Crude Oil

Sulfur Content: Less Than 3.5% Quantity: Trial Quantity: 1 Million Bbl Monthly Quantity: 2 - 5 Million Bbl

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-03-03

Crude Oil

Sulfur Content: Less Than 3.5% Quantity: Trial Quantity: 1 Million Bbl Monthly Quantity: 2 - 5 Million Bbl

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-03-03

ESPO

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-02-04

Crude Oil

Origin: Sellerâ€™s Option Quantity: 2,000,000 bbl per month, up to 10,000,000 bbl We would like to discuss the next steps and formalize the transacti.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-02-04

ESPO

Origin: Sellerâ€™s Option Quantity: 2,000,000 bbl per month, up to 10,000,000 bbl We would like to discuss the next steps and formalize the transactio.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-02-04