What payment terms should I offer a buyer I have not dealt with before?

Something that splits the risk. A deposit with the balance against shipping documents is the common first-order structure; a documentary letter of credit suits larger values, provided you check that every document it calls for is one you can actually produce within the dates it sets. Documents against payment gives more protection than documents against acceptance. Reserve open account terms for buyers with a payment history, and where you do want to extend credit to a new buyer, credit insurance is usually cheaper than the discount you would give for cash in advance.

What documents will the importer need from me?

A commercial invoice, a packing list and the transport document are the routine core. Beyond that it depends on the destination market and can include a certificate of origin or a preferential origin declaration under a trade agreement, an inspection or analysis certificate, a sanitary or phytosanitary certificate, a fumigation certificate, a conformity or test report, or an import licence the buyer obtains themselves. Ask the buyer to list what they need, confirm which of those you can issue, and make sure the description, value, consignee and marks agree across every document.

The quantity asked for is far above or below what I can supply. Should I still reply?

Yes, and say so plainly. If it is below your minimum, state your minimum and offer the nearest quantity you can serve, with the reason, since a buyer testing the market often has a larger requirement behind the first one. If it is far above your capacity, offer a part of it against a stated delivery schedule rather than declining or overcommitting. Both replies are normal commercial answers. Silence and a quiet overcommitment are the two responses that cost you the relationship.

Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

Does my HS code have to match the buyer's?

They frequently differ, and it is the buyer's import classification that sets the duty. The first six digits are harmonised internationally, but each country adds its own further digits, and the same goods can legitimately sit under different national subheadings. Confirm the code the buyer intends to use before shipment, because a mismatch between your export declaration and their import entry causes delays and can trigger a query on value. Where the classification is open to argument, the buyer can apply for a binding or advance ruling in their own country.

Should I send free samples?

Send a sample when there is a specific requirement behind it and the buyer has given you enough commercial detail to price against. Charging for the sample and the courier, and offering to credit that cost against a first order, filters out sample collectors without insulting a serious buyer. Distinguish a stock sample, which shows what you normally make, from a pre-production sample made to the buyer's specification, which is the one worth formally approving. Keep a sealed, dated counter-sample so there is a physical reference if the shipment is later disputed.

A buyer wants exclusivity or a distributorship. How should I handle it?

Treat exclusivity as something bought with volume, not granted with hope. If you agree to it, tie it to a minimum annual purchase, a defined territory, a fixed term, and an automatic reversion to non-exclusive if the volume is missed, and put it in writing before the first order rather than after. Be careful with requests for exclusivity before any trading history, and be careful about registering trademarks or product approvals in the distributor's name rather than your own, because that is difficult and expensive to unwind if the relationship ends.

What should a first reply to a buying requirement contain?

Answer the buyer's stated quantity, specification and delivery point directly, then give price and currency, the Incoterm with the named port or place, minimum order quantity, packing and units per carton, lead time measured from a stated event, payment terms and how long the offer is valid. Add a short numbered list of anything the requirement left blank that you need in order to firm the price. Do not lead with a company introduction and a catalogue; buyers comparing several suppliers read the numbers first.

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List of Fashion Accessories Buyers in India - Directory of Garment & Fashion Accessories Import Requirements

Global Trade Plaza is a B2B marketplace connecting wholesale Fashion Accessories buyers and importers from India with exporters, manufacturers and suppliers, with support on logistics, customs and compliance.

India accounts for 42 live Fashion Accessories requirements on Global Trade Plaza, and each Fashion Accessories entry names what the buyer wants. Quote what the buyer wrote: matching the stated Fashion Accessories quantity and packing beats a general India offer.

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Fashion Accessories

Type: Bracelet, Chains, Head Wear, Etc. For Girls Quantity: Need Samples First

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-27

Leather Fashion Accessories

Like Jewelry, Necklace Earring Etc Material Leather NOTE: NEED CATALOGUES Qty: initially 500 PCS LATER ON moq

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-27

Branded Clothes

For Men And Women Type: Shirts, Pants, Kurtis All Size Qty: 100 Pieces Each

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-02-05

Iron Scrap

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2025-06-30

Nitrile Gloves

Hi,Can You Please Send Me Images With Prices For Nitrile Gloves?You Deal With Civil Or Medical Gloves.Kindly Send Me Details At My .Thanks

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2025-06-30

Bedsheets

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2025-06-30

Bamboo Fabric

Polyester viscose blend Viscose + cotton blend(water Absorbent) 100% Biodegradable wipe of 100% Viscose Wood Pulp & short cut cellulosic stapple fibre.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2025-06-27