A buyer wants exclusivity or a distributorship. How should I handle it?

Treat exclusivity as something bought with volume, not granted with hope. If you agree to it, tie it to a minimum annual purchase, a defined territory, a fixed term, and an automatic reversion to non-exclusive if the volume is missed, and put it in writing before the first order rather than after. Be careful with requests for exclusivity before any trading history, and be careful about registering trademarks or product approvals in the distributor's name rather than your own, because that is difficult and expensive to unwind if the relationship ends.

What should a first reply to a buying requirement contain?

Answer the buyer's stated quantity, specification and delivery point directly, then give price and currency, the Incoterm with the named port or place, minimum order quantity, packing and units per carton, lead time measured from a stated event, payment terms and how long the offer is valid. Add a short numbered list of anything the requirement left blank that you need in order to firm the price. Do not lead with a company introduction and a catalogue; buyers comparing several suppliers read the numbers first.

The buyer has not stated an Incoterm. What should I quote?

Quote FOB at the port you normally ship from, and offer CFR or CIF to their nearest main port as an alternative in the same message. FOB is the cleanest basis for a buyer comparing suppliers, and offering the freight-inclusive alternative shows you can handle the shipment if they would rather you did. Always name the port or place after the term. Be cautious about volunteering DAP or DDP to a new buyer, since those put freight risk, and with DDP import duty and clearance, on you in a country whose rules you may not know.

How do I tell whether a buying requirement is real?

Look for a specific specification rather than a bare category name, a quantity that is realistic for the product, a named delivery place, a stated timeframe, and a company you can find in an independent register. Then ask two or three precise questions and see what comes back. Real buyers answer a numbered list. Requests that are only for your lowest price with no volume, or for free samples before any commercial detail, are usually not worth a full quotation, though they can still be worth a short standard reply.

What payment terms should I offer a buyer I have not dealt with before?

Something that splits the risk. A deposit with the balance against shipping documents is the common first-order structure; a documentary letter of credit suits larger values, provided you check that every document it calls for is one you can actually produce within the dates it sets. Documents against payment gives more protection than documents against acceptance. Reserve open account terms for buyers with a payment history, and where you do want to extend credit to a new buyer, credit insurance is usually cheaper than the discount you would give for cash in advance.

What documents will the importer need from me?

A commercial invoice, a packing list and the transport document are the routine core. Beyond that it depends on the destination market and can include a certificate of origin or a preferential origin declaration under a trade agreement, an inspection or analysis certificate, a sanitary or phytosanitary certificate, a fumigation certificate, a conformity or test report, or an import licence the buyer obtains themselves. Ask the buyer to list what they need, confirm which of those you can issue, and make sure the description, value, consignee and marks agree across every document.

The quantity asked for is far above or below what I can supply. Should I still reply?

Yes, and say so plainly. If it is below your minimum, state your minimum and offer the nearest quantity you can serve, with the reason, since a buyer testing the market often has a larger requirement behind the first one. If it is far above your capacity, offer a part of it against a stated delivery schedule rather than declining or overcommitting. Both replies are normal commercial answers. Silence and a quiet overcommitment are the two responses that cost you the relationship.

Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

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List of Cotton Linen Fabric Buyers in India - Directory of Garment & Fashion Accessories Import Requirements

Global Trade Plaza is a B2B marketplace connecting wholesale Cotton Linen Fabric buyers and importers from India with exporters, manufacturers and suppliers, with support on logistics, customs and compliance.

Exporting Cotton Linen Fabric? 19 live Cotton Linen Fabric requirements from India are open to quote right now. Filter to the Cotton Linen Fabric requests you can supply, then answer each India buyer with a full quotation.

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Fabrics

Type: Rayon Fabric The Cloth Will Be Of One Type Only, In The Following Classes - Class 1 â€“ White 3032 Class 2 â€“ Black 3227 Class 3 â€“ Blue 3341 .....show more

Company

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Buyer contact

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Requested on

2026-05-07

Fabrics

Type : 100% Cotton Woven Fabrics 40' And 60's thickness : 40' and 60's of yarn Qty: 25000 - 30000 meters

Company

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Buyer contact

XXXXXXXXXXX

Requested on

2026-05-07

Fabrics

Type: Polyester And Organic Cotton Fabric Type: Organic Cotton And Polyester Blend Fabric Weight: 180-250 Gsm (depending On Fabric Type Offered) Weave.....show more

Company

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Buyer contact

XXXXXXXXXXX

Requested on

2026-05-07

Fabrics

Type: Cotton Fabric Leftovers Of Mills, Stock Or Surplus

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-06

Fabrics

Type: Printed Rayon Fabrics

Company

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Buyer contact

XXXXXXXXXXX

Requested on

2026-05-06

Fabrics

Type: Tulle Fabric For Sleeves 35 To 40cm Raw Material: Tubular Tulle - Width: 35 To 40cm Wide 28% Thus 2 Layers 29% - Raw Material: Recycled Or Non R.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-27