What documents will the importer need from me?

A commercial invoice, a packing list and the transport document are the routine core. Beyond that it depends on the destination market and can include a certificate of origin or a preferential origin declaration under a trade agreement, an inspection or analysis certificate, a sanitary or phytosanitary certificate, a fumigation certificate, a conformity or test report, or an import licence the buyer obtains themselves. Ask the buyer to list what they need, confirm which of those you can issue, and make sure the description, value, consignee and marks agree across every document.

The quantity asked for is far above or below what I can supply. Should I still reply?

Yes, and say so plainly. If it is below your minimum, state your minimum and offer the nearest quantity you can serve, with the reason, since a buyer testing the market often has a larger requirement behind the first one. If it is far above your capacity, offer a part of it against a stated delivery schedule rather than declining or overcommitting. Both replies are normal commercial answers. Silence and a quiet overcommitment are the two responses that cost you the relationship.

Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

Does my HS code have to match the buyer's?

They frequently differ, and it is the buyer's import classification that sets the duty. The first six digits are harmonised internationally, but each country adds its own further digits, and the same goods can legitimately sit under different national subheadings. Confirm the code the buyer intends to use before shipment, because a mismatch between your export declaration and their import entry causes delays and can trigger a query on value. Where the classification is open to argument, the buyer can apply for a binding or advance ruling in their own country.

Should I send free samples?

Send a sample when there is a specific requirement behind it and the buyer has given you enough commercial detail to price against. Charging for the sample and the courier, and offering to credit that cost against a first order, filters out sample collectors without insulting a serious buyer. Distinguish a stock sample, which shows what you normally make, from a pre-production sample made to the buyer's specification, which is the one worth formally approving. Keep a sealed, dated counter-sample so there is a physical reference if the shipment is later disputed.

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List of Olive Oil Buyers in Hong Kong - Buy Leads Directory

Browse Olive Oil buying requirements posted by importers from Hong Kong and send your quotation free of charge.

Buyers in Hong Kong have posted 10 Olive Oil requirements here, each naming the Olive Oil quantity the importer wants. Open any Olive Oil requirement to read the quantity, the Hong Kong destination and the grade, then quote.

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Cooking Oil

Type: Palm Kernel Oil

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-06-05

Cooking Oil Like Sunflower, Mustard, Olive Oil

Types :- Sunflower, Mustard, Olive, Castor Style :- Refined **Need Genuine and Competitive Quotes**

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-06-04

Cooking Oil

Type: Soybean Oil Non-genetically Modified Soybean Oil Unit Of Measurement: Metric Tons Target Quantity: 2000 Metric Tons Per Month (a Total Of 24,000.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-05-26