How do I tell whether a buying requirement is real?

Look for a specific specification rather than a bare category name, a quantity that is realistic for the product, a named delivery place, a stated timeframe, and a company you can find in an independent register. Then ask two or three precise questions and see what comes back. Real buyers answer a numbered list. Requests that are only for your lowest price with no volume, or for free samples before any commercial detail, are usually not worth a full quotation, though they can still be worth a short standard reply.

What payment terms should I offer a buyer I have not dealt with before?

Something that splits the risk. A deposit with the balance against shipping documents is the common first-order structure; a documentary letter of credit suits larger values, provided you check that every document it calls for is one you can actually produce within the dates it sets. Documents against payment gives more protection than documents against acceptance. Reserve open account terms for buyers with a payment history, and where you do want to extend credit to a new buyer, credit insurance is usually cheaper than the discount you would give for cash in advance.

What documents will the importer need from me?

A commercial invoice, a packing list and the transport document are the routine core. Beyond that it depends on the destination market and can include a certificate of origin or a preferential origin declaration under a trade agreement, an inspection or analysis certificate, a sanitary or phytosanitary certificate, a fumigation certificate, a conformity or test report, or an import licence the buyer obtains themselves. Ask the buyer to list what they need, confirm which of those you can issue, and make sure the description, value, consignee and marks agree across every document.

The quantity asked for is far above or below what I can supply. Should I still reply?

Yes, and say so plainly. If it is below your minimum, state your minimum and offer the nearest quantity you can serve, with the reason, since a buyer testing the market often has a larger requirement behind the first one. If it is far above your capacity, offer a part of it against a stated delivery schedule rather than declining or overcommitting. Both replies are normal commercial answers. Silence and a quiet overcommitment are the two responses that cost you the relationship.

Why do buyers go quiet after the first quotation?

Most often because the quotation could not be compared. If the unit, the Incoterm or the validity is missing, the buyer cannot line you up against the others and moves on. The next most common reasons are a lead time that misses their season, a minimum order quantity above what they asked for that was not explained, and a missing certification their market requires. A short follow-up that asks which of those it was, rather than repeating the offer, gets an answer often enough to be worth sending once.

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List of Instant Coffee Buyers in Australia - Buy Leads Directory

Browse Instant Coffee buying requirements posted by importers from Australia and send your quotation free of charge.

6 Instant Coffee requirements from Australia are live here, each one written up with the Instant Coffee volume the importer needs. The list holds only Australia importers who named Instant Coffee, not the whole Processed Food section. Quote what the buyer wrote: matching the stated Instant Coffee quantity and packing beats a general Australia offer.

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Coffee

Type: Instant Coffee Packaging Terms : Customized

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-10-27

Nescaffe Coffee Powder

Variety: Arabica Buyer Will Do The Packaging Himself

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-29

Coffee

Type: Arabica, Robusta Beans, Ground

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-04-06

Coffee

Type: Organic Arabica Coffee Quote Only Over Whatsapp

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-01-12

Coffee

Type: Organic Arabica Coffee Quantity: To Start With 10000 Kg As Beginning Note : 1: Do Not Call - As Buyer Is In Europe Trip 2: Quote Only Over Whats.....show more

Company

XXXXXXXXXXX

Buyer contact

XXXXXXXXXXX

Requested on

2026-01-12